Get your consultants off admin and back on the phone.
AI automation for UK recruitment agencies with 10 to 50 staff. A 60 minute audit shows where your team's hours go. Then I build the fix.
What admin costs your desk
Move the sliders to match your agency.
Anas Riad. One consultant, hands on every build.
I'm an AI automation consultant based in Cardiff, working directly with UK recruitment agencies. No account managers, no offshore delivery team. You talk to the person who scopes the audit and writes the code. Before this, I spent four years as a data scientist and ML engineer, including leading data analytics at a growth consultancy, where I shipped production systems client teams relied on daily.
Where agency hours actually go.
The same jobs come up in almost every agency. Some cost you hours. Others cost you placements. None of them need a new platform, just the tools you already use talking to each other.
Admin that eats hours
Candidate profiles
Built and live · 30 min to 2 min per candidateConsultants copy candidate details into your branded template, strip contact details and fix the layout by hand.
Drop in a CV or candidate notes and get a branded, anonymised profile back in under a minute, ready to send.
Shift booking
Admins message candidates on WhatsApp one at a time to find out who is free, then chase the ones who don't reply.
Availability is collected in one place, so the booker sees who can work before picking up the phone.
Compliance chasing
Right to work, DBS and training certificates are tracked in a spreadsheet, and expiries are chased by hand.
Expiry dates are tracked automatically, candidates are chased for missing documents, and anyone who can't be booked is flagged.
Also common: timesheet reminders, payslip distribution, and re-keying placements between systems.
Revenue sitting in your database
Database reactivation
Thousands of past candidates sit untouched. When a new role comes in, consultants search the CRM from memory.
New roles are matched against past candidates, and a personal check-in is drafted for the consultant to approve before it is sent.
Follow-ups
Candidates and clients go cold between calls. Interview feedback gets chased when someone remembers.
Timed follow-ups after submissions, interviews and placements, so nothing depends on memory.
Applicant response
Applications sit for a day or two, and the best candidates accept another offer first.
Every applicant gets a reply within minutes and a short screening form. The consultant gets a summary.
UK perm fees are commonly 15 to 25% of salary. One extra £30K placement from your own database is roughly £4,500 to £7,500.
The audit.
You find out exactly what to automate, and what it would save, before you commit to a build.
- 1
Short questionnaire
Ten minutes on your team size, CRM and the jobs that eat the most time.
- 2
60 minute call
We walk through up to 3 workflows with you or your ops lead and time each step.
- 3
Written report in 48 hours
Your top 5 opportunities ranked by hours saved a month, a fixed quote for the first build, and the risks worth knowing about.
What clients say after the build.
Everything stays securely within our own Google account, and the system only creates drafts, so I review every email before it's sent. He was thoughtful about data protection, tested everything thoroughly, and provided excellent documentation. I'd absolutely hire him again.
Anas helped us fix a painful manual process of moving candidate data from a standard Google Doc to other nursing homes in the UK. What used to take us 30 minutes per candidate now takes 2 minutes. Every consultant on the team got 8 hours back every month to focus on real work.
His insights made hiring quality measurable and visible. He stands out for his proactivity, reliability and clear communication, with regular Loom updates for the team.
Anas was great to work with. He has strong attention to detail and a great entrepreneurial spirit.
Is this right for your agency?
A good fit if you
- Run a perm or temp agency with 10 to 50 staff
- Have a CRM in place, even if nobody loves it
- Know your consultants spend hours a week on admin
- Want the fix built around your process, not a new platform
Not a fit if you
- Are a solo recruiter or a team of two
- Want a chatbot on your website
- Can't give 60 minutes to map how the work is done
Start with a 20 minute call.
Nothing is quoted until we have both seen the work up close. Here is how it goes from a first conversation to a system your team runs without me.
Intro call
A short conversation to see whether automation is worth it for your business, and whether I'm the right person to build it. This is not the audit.
- How your team works today, and which task eats the most hours
- Whether automation is the right answer, or whether something simpler is
- What the audit would look for, and roughly what a build would take
Come with one process in mind that your team does the same way every week.
- 2
Admin audit
£400A 60 minute working session, then a written report within 48 hours: your top 5 opportunities ranked by hours saved a month, a fixed quote for the first build, and the risks worth knowing about.
Credited in full against your build - 3
Build
Fixed priceQuoted after the audit, so you know the cost and the hours saved before you agree. One workflow automated, tested on your real process, and handed over with a recorded walkthrough.
- 4
Ongoing support
MonthlyFor continuous improvements and tweaks. Monitoring, fixes when a platform changes, and one new improvement each month.
3 consultants spending 4 hours a week each reformatting CVs is 50+ hours a month. At £30 an hour, that's £1,500 back every month from a one-off build.
Start with a free 20 minute call.
We'll look at how your team works and whether automation is worth it. If there's a fit, the next step is the audit. If there isn't, I'll tell you.